Guideline For Sponsors
1. Invitation to Sponsors
The Organizing Committee cordially invites you to participate in the 16th Asia TEFL International Conference to be held in Macau from 27-29 June 2018 in conjunction with the 1st MAAL (Macau Association for Applied Linguistics) International Conference and 6th HAAL (Hong Kong Association for Applied Linguistics) International Conference with around 1,000-1,200 participants from all-over the world.

2. About Asia TEFL and the 2018 AsiaTEFL/MAAL/HAAL International Conference

The Asia TEFL is a professional organization of which its members are professionals in the field of teaching English as a foreign language in Asia and other countries. This professional organization was established in 2002 to provide a forum for researchers, policy makers, school leaders, teachers, educational administrators, and professional developers in the field of ELT to share ideas, promote research, and encourage practices that will enhance the quality and equity of English language education for all students.  The Asia TEFL’s goal is to promote scholarship, disseminate information, and facilitate cross-cultural understanding among persons concerned with the teaching and learning of English in Asia.  Asia TEFL’s annual international conference is the largest ELT conference in Asia with an average of more than 1,200 participants from over 120 countries each year.

MAAL and HAAL are the Asia TEFL’s partners and have agreed to hold their annual conference in conjunction with the Asia TEFL’s 16th conference in 2018. The 2018 Conference provides a forum to address the issues that ELT practitioners and researchers face in the changing glocalized world. Our aim for this conference is to bring together the ELT community in Asia so that we can work together to share successful strategies and practices and to forge a common response to the challenges we face, a response that draws on both research and praxis.  Please view the conference details at http://www.asiatefl2018.org.

3. Sponsorship Benefits

Your sponsorship to this international conference will help enhance the accessibility and quality of the conference in many ways, and it will also benefit you in the following ways:

1) Publicity and Professional Association with the Conference

The conference is promoted worldwide through internet portal, websites, brochures, and local publicity, ensuring wide exposure for sponsors and their identification. Your brand will also receive extensive exposure on conference kits, banners and in the venues.

2) Networking with Education Leaders and Academics

During the three‐day conference, sponsors can obtain direct access to the leaders, academics and practitioners in the field of education, particularly school effectiveness and improvement. Such networking can generate valuable contacts during and after the event.

3) Networking with Conference Speakers

More than 500 expert speakers from national and international education‐related institutions, government, and academia will share their views and insights on the conference topics. Their presence will be valuable to sponsors who wish to interact with them. Your representatives can network with key conference delegates to update their
knowledge and understanding of your organization and services.

4) Strengthening your Corporate/Institution Image
Through the conference, your company will be projected as a player and leader committed to activities that benefit the education-related activities. The conference can also directly support your organization’s marketing efforts by offering brand positioning, and image
association.
The 2018 Conference Planning Committee deeply appreciates any support you can offer to this important international ELT event in Asia.  Thank you in advance for your
support.
The 2018 Asia TEFL/MAAL/HAAL International Conference Organizing Committee

5) Sponsorship Opportunities

This conference will present excellent opportunities to share and exchange knowledge and expertise, and we welcome you and your company to take part in this event. This prospectus details the attractive sponsorship opportunities that are on offer for this 2018 conference event.
All sponsors are promoted prior to and at the event as well as in the conference materials, dependent upon the level of sponsorship agreed.

4. Sponsor Package
In making a commitment to becoming a sponsor, your company/ organization will be assured high profile exposure at this Conference.  
To secure your sponsorship place at the Conference, simply choose the sponsorship option that best suits you, complete the application form and forward it, with your deposit, to the address on the application form.

Levels of Sponsorship: 

Platinum US$15,000

The benefits of sponsorship include:
  1) 5 full registrations (these include welcome banquet, coffee-breaks, conference bag and access to conference programme),
  2) 2 exhibit stands
  3) Two (2) fliers (to be supplied by your company) in conference bags (All promotion materials to be supplied to conference secretariat by specified date)
  4) Full-page ad in the conference programme book
  5) Plus, the display of the institution/company's name and logo in:
      ·
Printed materials, as schedule permits
      ·The 2018 Asia TEFL/MAAL/HAAL Conference website, programme book and proceedings
      ·Conference registration area
      ·Signs at appropriate conference events

Gold US$10,000

The benefits of sponsorship include:
  1) 4 full registrations (these include welcome banquet, coffee-breaks, conference bag and access to conference programme),
  2) 2 exhibit stands
  3) Two (2) fliers (to be supplied by your company) in conference bags (All promotion materials to be supplied to conference secretariat by specified date)
  4) Full-page ad in the conference programme book
  5) Plus the display of the institution/company's name and logo in:
      ·Printed materials, as schedule permits
      ·The 2018 Asia TEFL/MAAL/HAAL Conference website, programme book and proceedings
      ·Conference registration area
      ·Signs at appropriate conference events

Silver US$6,000
The benefits of sponsorship include:
  1) 3 full registrations (these include welcome banquet, coffee-breaks, conference bag and access to conference programme),
  2) 2 exhibit stand
  3) One (1) flier (to be supplied by your company) in conference bags
  4) Half-page ad in the conference programme book (All promotion materials to be supplied to conference secretariat by specified date)
  5) Plus, the display of the institution/company's name and logo in:
      ·Printed materials, as schedule permits
      ·The 2018 Asia TEFL/MAAL/HAAL Conference website, programme book and proceedings
      ·Conference registration area
      ·Signs at appropriate conference events

Bronze US$4,000

The benefits of sponsorship include:
  1) 2 full registrations (these include welcome banquet, coffee-breaks, conference bag and access to conference programme),
  2) 1 exhibit stand
  3) Quarter page ad in the conference programme book
  4) One (1) flier (to be supplied by your company) in conference bags (All promotion materials to be supplied to conference secretariat by specified date)
  5) Plus the display of the company's name and logo in:
      ·Printed materials, as schedule permits
      ·The 2018 Asia TEFL/MAAL/HAAL Conference website, programme book, and proceedings
      ·Conference registration area
      ·Signs at appropriate conference events

Iron US $2,000

The benefits of sponsorship include:
  1) 2 full registrations (these include welcome banquet, coffee-breaks, conference bag and access to conference programme),
  2) 1 exhibit stand
  3) Quarter page ad in the conference programme book (All promotion materials to be supplied to conference secretariat by specified date)
  4) Plus the display of the company's name and logo in:
      ·Printed materials, as schedule permits
      ·The 2018 Asia TEFL/MAAL/HAAL Conference website, programme book
      ·Signs at appropriate conference events

5. The fine print
1) Opportunities for additional, customized add-ons will be considered on a first-come, first served basis. Contact conference Chair, Dr. Yilin Sun at yilinsuntesol@gmail.com.  Such add-ons could include sponsoring coffee breaks, meals, conference social/cultural events, specified participants such as local teachers, graduate students or plenary speakers.

2)The 2018 Asia TEFL/MAAL/HAAL Conference shall not refund, rebate, or credit any money paid by way of sponsorship.

3) The 2018 Asia TEFL/MAAL/HAAL Conference Organizing Committee reserves the right to refuse to sell sponsorship, exhibit space or advertising to any company it deems objectionable or cross-purposed to the association’s mission.

4) Advertisers, exhibitors and sponsors are responsible for designing and providing necessary materials, including but not limited to conference bag inserts, advertisements for the programme book, banners, posters, leaflets and flyers that form part of the exhibit display.

5) The 2018 Asia TEFL/MAAL/HAAL Conference Organizing Committee reserves the right to resize or otherwise correct an ad for the programme booklet so that it conforms to specifications. Because of the time constraints associated with production, the advertiser may not be contacted prior to changes made to submitted ad materials. The advertiser nevertheless remains responsible for any charges associated with making those changes.

6) Advertisers, exhibitors and sponsors must provide advertisements for the programme book and company/organization logos for inclusion in conference printed materials by material deadlines.

7) Advertisers, exhibitors and sponsors must ensure that the content of materials that they provide do not infringe on another person’s copyright, are not libelous or defamatory, and do not violate any laws of the Macau Special Administrative Region.

8) The 2018 Asia TEFL/MAAL/HAAL Conference Organizing Committee reserves the right to remove any materials provided by advertisers, exhibitors and sponsors that it deems objectionable, cross-purposed to the association’s mission, and/or that do not conform to the standards described in these terms and conditions.


If you require further information about 
sponsoring, please contact the conference Secretariat Mr. Andrew Jiang at andrewjiangworking@gmail.com
or asiatefl2018@gmail.com.


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Key Dates
Deadline for abstract submission
31 January 2018

Notification of acceptance
15 March 2018

Early-bird registration 
1—30  April 2018

Regular registration 
1 May - 12 June 2018 

On-site registration
26 June 2018

Conference date
27—29 June 2018